Document Storage Solutions in Capitola, CA

Our Advice for Document Storage at Home or in the Office

Making sure all your documents are in order is a challenge. Whether you’re organizing your work area or your personal documents, you know how difficult it can be to ensure all your paperwork is both safe and accessible when you need it. At JD Mini Storage, we want to help you store your documents securely. We offer units that function as document storage systems that you can access whenever necessary. Our Capitola, CA team knows you want to try organizing your home or workspace before investing in mini storage. Read up on our organization tips, then consider storing your items with us.

Tips for Offices and Businesses

Finding enough space for office documents can be challenging, especially since many offices don’t have much storage space. If you have lots of documents to store at your desk, we have plenty of tips to make your workspace less cluttered.

• Try a Desk Organizer: The most straightforward way to organize documents and keep them within close reach is a desktop organizer. You can find inexpensive file sorters and letter trays at nearly any office supply store.
• Don’t Forget About Wall Space: If allowed at your workplace, you may want to consider mounting folder or additional shelves along with your wall space. While you may not have lots of space left to right, we often forget about vertical space.
• Use Storage on Wheels: Although you probably can’t control the amount of storage in your desk, you can bring in your own wheeled storage unit. These compact, mobile cabinets are an excellent place to store extra office supplies and documents when they’re not in use.
• Browse Storage Cabinets: If you need more secure storage solutions for your paperwork, a full-size cabinet might be best for you. Most storage cabinets can be locked, and you’ll have plenty of room for your documents.

Tips for Home Document Storage

Storing your documents at home is a different story from storing them at work. At home, you may be comfortable with storing important documents on a high shelf, in a desk, or in a nightstand. However, some homeowners feel better if their paperwork is in a more secure document storage box. You could invest in a filing cabinet, but you may not have space for another piece of furniture. Consider a locked safe for crucial documents, such as birth certificates, Social Security cards, bond certificates, deeds, wills, health records, insurance policies, and tax returns. If you have too many documents that won’t have lasting importance, consider getting rid of some or moving them to a mini storage unit.

Consider a Document Storage Container

While there are plenty of ways to keep document storage boxes at home, if you have an excess of files and no room to store them, you may be better off with a self-storage unit. Let our knowledgeable staff help you find the storage unit that suits your needs best.

Ask About Our Storage Options

Whenever you need storage solutions in Capitola, CA, JD Mini Storage is here for you. We’re committed to accessible document storage, as well as keeping your belongings safe and secure. Storing documents is one of our specialties, but we also welcome clients wanting to store other items. We particularly cater to college students and military personnel. However, we’re also here for you if you simply want to declutter your living space. Contact our team today to learn more about our services.

Business Document Storage FAQs

How Are My Documents Protected?
When you choose the document storage facilities at JD Mini Storage, you can rest assured that your documents are protected within a secure storage unit. Our facility is protected by a comprehensive, state-of-the-art security system, and the entire property is gated with access only through an electronic keypad with a dedicated code. Our staff is also on site during business hours six days per week for added peace of mind.

To ensure that your documents are protected within your storage unit, pack them up in secure document boxes or filing cabinets, which will prevent damage and keep documents in ideal conditions.

How Can I Access My Documents?
Clients can access their storage units every day from 7:00 a.m. to 7:00 p.m. If you need assistance from our staff, they are on site Monday through Friday, 9:00 a.m. to 6:00 p.m., and Saturday, 10:00 a.m. to 6:00 p.m. You can access our storage facilities via our electronic keypad, and then you can access your storage unit as needed. All units are easily accessible and located on ground level, so you can drive right up to your unit for ultimate convenience.

What Does It Mean to Archive Something?
Archiving a document means that you are placing it in long-term document storage to preserve the original copy. You might archive documents that you need to retain for legal, tax, or industry compliance purposes, but do not need regular access to on a daily basis. Archived documents should be original files, not photocopies or electronic scans. Renting a storage unit at secure document storage facilities ensures that your documents will be kept safe, but are out of the way and don’t take up valuable real estate in your home or office.

What Type of Paper Should I Use to Archive Documents?
You do not need to reprint documents for archival purposes. Standard office paper will last for years when it is stored in a cool, dry, and dark location. For added protection, however, you can place documents in acid-free folders, which will prevent them from absorbing acids that can discolor documents or cause them to become brittle over time. When archiving documents, you will want to remove any fastening, like paperclips or staples, and you should also remove any sticky notes or tabs. Place documents in a durable document box that is appropriately sized for the page dimensions. You may need differently sized boxes for different documents.

How Long Does It Take for Documents to Be Retrieved/Delivered?
JD Mini Storage offers convenient self-storage for documents, so document delivery is not provided. You can retrieve your documents from your storage unit at your convenience, 7 days per week from 7 a.m. to 7 p.m. For quick retrieval, we recommend creating a labeled filing system for your document containers. For example, use a coded system for your document boxes to separate them by document type, origination date, and storage date. Create a spreadsheet that provides a detailed inventory of what’s in each box, so you can quickly and easily track down any document in long-term storage. Our storage units offer convenient drive-up access for any vehicle, so you do not have to haul heavy boxes up or down stairs when you need to retrieve them from your unit.